Is Bob on all tasks? From which task is Judy missing? Is Jack allocated with the same Units value on each task? Unfortunately, manually comparing all the task and assigned resources can be time consuming and laborious. Over time, due to on-going maintenance, it’s not uncommon for the resource assignments on these tasks to get out of sync. And so on.Īssume a schedule contains multiple operational type tasks and these tasks need to have the same 20, 50 or more resources assigned to them. Entering a value of 35% into Evan’s Units field assigns Evan at 35 percent. For example, to assign Bob at 50 percent, simply enter 50% into Bob’s Units field. When a value is entered, the resource is assigned to all selected tasks the same as if the Assign button was clicked. But instead of selecting resources and clicking the Assign button, enter the Units value for each resource. The Assign Resources window can still be used. In one operation, the selected resources are now assigned to the selected tasks at their default (Max Units) value.īut what if the resource assignments need an Assignment Units value different from the Max Units? After selecting the tasks and resources, the Assign button is clicked. In the next figure, Bob, Evan, Jack and Janice must to be added to Tasks 1, 3 and 5. All selected resources are now assigned to each of the selected tasks with one click! This is done by Ctrl-clicking the resource names in the resources list. Then, in the Assign Resources window, select all the resources to be assigned to the selected tasks. In the figure below, tasks 1, 3 and 5 have been selected. After the Assign Resources window opens, select multiple tasks in the view. In the Resource ribbon, click the Assign Resources icon. To accomplish this, open a task view such as the Task Usage view used in these examples. But the quick way is to add all four resources to the existing tasks at the same time using the Assign Resources window. These additions can complete one task at a time, which is tedious. But did you know that the Assign Resources window can also be used to assign multiple resources to multiple tasks, compare assignments across multiple tasks and re-align assignments across multiple tasks? Read on to learn how.Īssume there’s a schedule in which four new resources need to be added to multiple existing tasks. Most Microsoft Project users know that the Assign Resources window is one of many ways to assign a resource to a task.
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